Job Description

Job Description

Job Description

Accounts Payable / Accounts Receivable Specialist

Full-Time | In-Office | $25.00/Hour

Position Overview

We are seeking a detail-oriented and organized Accounts Payable/Accounts Receivable Specialist to join our team. This role is responsible for managing the full cycle of vendor payments and homeowner receivables, with a strong emphasis on accuracy, efficiency, and leveraging AI tools to streamline financial processes. Experience in HOA (Homeowners Association) management or HOA accounting software is a plus.

Job Details

• Schedule: Monday through Friday, 7:30 AM – 4:30 PM
• Location: Full-time, in-office
• Compensation: $25.00 per hour
• Benefits: Not offered at this time

Key Responsibilities

Accounts Payable:

• Receive, review, and enter all vendor, utility, and insurance invoices
• Process and schedule invoice payments accurately and on time
• Maintain vendor records and payment documentation
• Utilize AI tools to automate and streamline invoice processing workflows

Accounts Receivable:

• Receive and post homeowner assessment payments and checks
• Process remote deposit captures and lockbox payments
• Monitor outstanding balances and follow up on delinquent accounts
• Maintain accurate and up-to-date homeowner payment records

General Accounting:

• Reconcile bank accounts on a regular basis
• Leverage AI tools to identify discrepancies and improve accuracy
• Maintain organized digital and physical financial records
• Assist with month-end closing and reporting as needed
• Communicate professionally with vendors, homeowners, and management

Qualifications

Required:

• Minimum 2 years of experience in accounts payable and/or accounts receivable
• Proficiency with accounting software and Microsoft Office (Excel, Word, Outlook)
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Comfortable using AI tools and technology in daily workflow
• Excellent communication and customer service skills

Preferred:

• Experience working with HOA (Homeowners Association) management companies
• Familiarity with HOA accounting software (e.g., Vantaca, or similar)
• Experience with remote deposit and lockbox payment processing
• Knowledge of property management accounting practices

How to Apply

Interested candidates should submit a resume and brief cover letter outlining relevant experience. We look forward to hearing from qualified applicants who are eager to contribute to our team.

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